PC minutes May15

Minutes of the Parish Council Annual General Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 18 May 2015
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr R Lane
Cllr R Sutton
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
Public Session
Mr Dyke (Open Spaces Warden), Mr Pidgeon and B/Cllr Ward were present for part of the meeting.
B/Cllr Ward asked for and was given the reasons why the Parish Council did not support application 15/00021/PDMDS to convert a cow stall off Romsey Road into a habitable dwelling and he also confirmed he and Cllr Lane would review the traffic routes through Up Somborne to/from the Forest Extra site.
68. Apologies for Absence
68.1Apologies received from Cllrs Reeves and Whitehead; and C/Cllr Gibson.
69. Election of Chairman
69.1 Proposed Cllr Evans, Seconded Cllr Curtis, RESOLVED unanimously that Cllr Harwood be re-elected as Chairman.
70. Election of Vice-Chairman
70.1 Proposed Cllr Curtis, Seconded Cllr Evans, RESOLVED unanimously that Cllr Brock be re-elected as Vice-Chairman.
71. Appointments 2015 – 16
Committees/Working Groups
Neighbourhood Plan working group – Cllrs Brock (lead), Evans, Lane, Reeves and Sutton
Planning Committee
Cllrs Curtis, Harwood, Evans, Lane and Sutton
Communications Strategy Group
Cllrs Brock, Evans, Lane, Sutton and Whitehead, others as required
Lead Councillor
a.Village Hall Management CommitteeCllr Fahy
b.Council for the Protection of Rural EnglandCllr Fahy
c.Neighbourhood WatchCllr Brock
d.Flood Action GroupCllr Evans
e.Schools and Scouts liaisonCllr Curtis
f.Test Valley Assn of Local CouncilsCllr Lane
g.Farming community liaisonCllr Brock
h.Sports facilitiesCllr Harwood
i.Transport mattersCllr Reeves
j.Up Somborne liaisonCllr Lane
k.BiodiversityCllrs Fahy and Harwood
l.Highways and road safetyCllrs Brock and Lane
m.Horsebridge liaisonCllr Curtis
n.Utilities liaisonCllr Brock
o.MUGACllrs Curtis and Fahy
p.Footpath WardenMr David Hayden
q.Tree WardenMr Colin Matthews
r.Open Spaces WardenMr Richard Dyke
Clerk Mr Peter Storey
Cemetery interments, records and maintenance
Play equipment
Parish notice boards
72. Election of Chairman of the Planning Committee
72.1 Proposed Cllr Curtis, Seconded Cllr Evans RESOLVED unanimously that Cllr Harwood be re-elected as Chairman of the Planning Committee
73. Chairman’s announcements and Councillors’ questions
73.1 None asked or made.
74. To approve the Minutes of the Parish Council meeting held on 13 April 2015
74.1 Proposed Cllr Brock, Seconded Cllr Fahy, RESOLVED with Cllr Sutton abstaining (not present) that the minutes of the meeting held on 13 April 2015 be accepted as a true record.
75. To consider any Matters Arising from those Minutes
75.1 Para 56.3    Allotments. The Diocese and managing agents were not inclined to consider transferring the allotment lease to the Parish Council as no particular advantage would accrue.  No further action would be taken on this matter.
75.2 Para 56.2    Electricity cables.  The delay in burying the electricity cables across the 3 Fields site was due to Fields in Trust legalities much to ours and SSE’s concern as the latter’s budget for the work could be at risk in view of the lengthy delay to date.
76. Declarations of Interest and requests for Dispensations
76.1 None declared or sought.
77. To receive the minutes of the Planning Committee
77.1 The minutes of the Planning Committee meetings held on 13 and 27 April 2015 had been circulated with the agenda papers.
77.2 Proposed Cllr Evans, Seconded Cllr Lane, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 13 and 27 April 2015 be received and accepted.
78. To consider Correspondence Received and determine any action required
78.1 The Clerk drew Members’ attention to correspondence received none of which called for any further action.
79. To receive Councillors’ Reports
79.1 Cllr Lane reported that the resurfacing of Strawberry Lane would commence tomorrow (Tuesday).
80. To receive the RFO’s Report and Budget Monitoring
80.1 A budget monitoring report had been circulated with the agenda papers.
80.2 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that the Budget Report be accepted as tabled.
81. To adopt the Financial Accounts and approve the Statement of Assurance for the year ended 31 March 2015
81.1 The Clerk reported the successful completion of the internal audit for the year ended 31 March 2015 and tabled the Financial Accounts and Annual Return for adoption and approval.  The Financial Accounts had previously been circulated with the agenda papers.
81.2 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that the Financial Accounts for the year ended 31 March 2015 be adopted, that the Statement of Assurance be approved, and that the Chairman and RFO be authorised to sign them, as appropriate.
82. Payment of Accounts
82.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the following accounts for April 2015 be approved for payment:
To For  Net        VAT Gross    Chq/Internet
Mr P Storey Salary/expenses         617.93       617.93 Int
HMRC Tax/NIC   391.54 391.54 Int
HPFA Subscription     40.00  40.00 Int
KS Village Hall Hire     36.00  36.00 Int
Glasdon Dog bin         84.00      16.80 100.80 Int
HALC Subscription   397.00 397.00 Int
Autoguide Cricket roller deposit   500.00 500.00 Int
KS Open Gardens Grant   100.00 100.00 Int
Totals                                  2166.47      16.80        2183.27
83. Review of Annual Assembly 2015
83.1 The Chairman recorded his disappointment at the low public turnout (23) for the Annual Assembly and the Communications Working Group would look at ways of encouraging greater community involvement.
Action: Communications working group
83.2 The Clerk tabled a list of action points arising from the Assembly. These included: Flood Action Group to identify riparian owners regarding ongoing stream clearance; additional community seats  (2 on order for the MUGA- see para 85.1); produce a post flood report; hasten the all weather path (latest installation date Autumn this year); co-option on to the Council to fill the remaining vacancy (in hand); weed gutters along Old Palace Farm (to be done by the Parish Lengthsman); purchase a second speed indicator device (in hand and to be installed when Highways have determined location and sited additional posts); relocate the street light on the Village Hall slip road (because of the  high estimated cost of £2500 the Council will liaise with the Village Hall management committee about including external lighting in their front entrance modernisation plans).
Action: Clerk
84.Response to TVBC revised Local Plan
84.1 Councillors had reviewed the amendments to the revised draft Local Plan and determined that as none of them applied directly to King’s Somborne no further action was necessary.
85. Additional public seats
85.1 Various requests had been made for more public seating around the Parish.  Councillors decided that it was impossible to fund them all but in the immediate future two more seats would be provided adjacent to the MUGA.  Cllr Curtis and the Clerk would determine the exact location.
Action:  Cllr Curtis and Clerk
86. The Borne wildlife signage
86.1 Wildlife was occasionally resident in The Borne and it had been suggested that signage be erected highlighting this but after discussion it was thought more appropriate to spend our financial resources elsewhere.
87. Clerk’s monthly report
87.1 NALC affiliation.    HALC were consulting on ceasing its affiliation to the National Association of Local Councils (NALC) on the basis that it did not provide value for money.  The Clerk confirmed that little benefit accrued directly to the Parish Council from NALC with nearly all matters being successfully resolved with HALC.  Disaffiliation would be on the HALC AGM agenda in October for debate and Councillors were inclined to support withdrawal.  The Clerk would inform HALC accordingly.
Action: Clerk
87.2 County Service.    Cllr Lane would represent the Parish Council at the County Service in Winchester Cathedral on 12 July 2015.
87.3 Councillor training.    The Clerk would draw new councillors’ attention to the HALC training courses scheduled for later in the year.
Action: Clerk
88. Date, time and place of next meeting
88.1      The next meeting would be Monday 1 June 2015 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.
There being no further business, the Chairman closed the meeting at 8.30pm

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