Parish Council


Parish Council minutes Sep 2013

Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.00pm on Monday 2 September 2013
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr J Evans
Cllr  F Fahy
Cllr R Lane
Cllr J Werrett
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
Public Session
The Footpath Warden, Mr Hayden, introduced the Google Trekker system which produced images of footpaths as Google Streetview did for roads.  The equipment was available for loan and he was prepared to walk our major footpaths to collect the data.  Councillors gave Mr Haydon their full support.
103. Apologies for absence.
103.1 Cllrs Curtis and Mercer, B/Cllr Ward; Cllr Jackson not present.
104. Chairman’s announcements and Councillors’ questions
104.1 None.
105. To approve the Minutes of the Parish Council meeting held on 5 August 2013
105.1 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that the minutes of the meeting held on 5 August 2013 be accepted as a true record.
106. To consider any Matters Arising from those Minutes
106.1 Para 94.2    Allotments.  The Clerk had approached the allotment managing agents to open discussions on the possible transfer of responsibility for the allotments but had yet to receive a reply.  In view of the Diocese’s intention to appeal against the inclusion of the allotments in the Community Right to Bid scheme, it was decided to take no further action until after the hearing when the situation would be reviewed.
107. Declarations of Interest and requests for Dispensations
107.1 None declared or sought.
108. To consider Correspondence Received and determine any action required
108.1 None tabled.
109. To receive Councillors’ Reports
109.1 Cllr Lane reported on the planning meeting which had preceded the full Council meeting and confirmed that the meeting date at which the Forest Extra situation would be discussed had yet to be determined by TVBC.
109.2 Cllr Evans reported on the Test Valley Transport Forum meeting which had discussed information of possible use to the Village Agents which she would pass on.
109.3 Cllr Fahy reported on the progress made (or not) on remedial action for potholes, in particular, the state of Horsebridge Lane and New Lane by the ford.  It appeared that no department wished to accept responsibility for the strip of land at the entrance to the Eldon Road garages but he would continue to draw attention to the need for repair as the area was a serious trip hazard for the elderly.
109.4 Cllr Brock would hasten SSE on their undertaking to bury the overhead power supply lines across the 3 Fields site before the Winter.
109.5 Cllr Werrett confirmed his working group on a housing needs survey would report at the next meeting.  He also outlined four applications made by local land owners for parcels of land owned by them to be included within the current settlement boundary for King’s Somborne; details of which could be found on the TVBC website under Development Plan Documents – attachments Revised Local Plan Map 24.  A revised document will be published in the Autumn for further consultation.
110. To receive the RFO’s Report and Budget Monitoring
110.1 The Clerk reported that unfortunately we had been unsuccessful in our bid for funds from SITA towards the MUGA.  Remaining sources of funding included external borrowing, resubmitting the National Lottery bid or HCC.  It was agreed that HCC should be approached in the first instance.
Action: Clerk
110.2 A budget monitoring report had been circulated with the agenda papers and was noted.
111. Payment of Accounts
111.1 Proposed Cllr Lane, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for August 2013 be approved for payment:
To For Net      VAT Gross    Chq/Internet
Mr P Storey Salary/expenses         943.71 943.71             Int
BPC Shared costs            22.00  22.00 Int
HMRC Tax/NIC            34.95  34.95 Int
TVBC Up Somborne hedge 200.00     40.00 240.00 Int
Mr RebbeckGrounds maint          682.50682.50Int
Totals                            1883.16     40.00        1923.16                     
112. Grant Aid application from South Central Ambulance Service NHS Foundation Trust
112.1 Discussion deferred until the October meeting pending further information.  It was noted that the application was also dependent on funding from the British Heart Foundation.
Action: Cllr Evans
113. Clerk’s monthly report
113.1 Councillor vacancy.  No poll requests had been received so the notice calling for expressions of interest would now be posted and applicants considered at the next meeting.
Action: Clerk
113.2 The Clerk would investigate complaints about the behaviour of dog walkers and trainers on the recreation ground.
Action: Clerk
113.3. HALC AGM.    No interest in attending was expressed at the meeting. (Subsequently Cllr Fahy confirmed he would attend with the Clerk).
113.4 New PCSO.   PCSO Sophie Downie was being relocated to the Shirley area.  Her replacement was PCSO Catherine Bonter who would not be in post until early November.  Cllrs expressed their  concern that we had not seen a Police representative at a meetings for some time and the Clerk would follow this up.
Action: Clerk
114. Date, time and place of next meeting
114.1    The next meeting will be on Monday 7 October 2013 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.  
Action: All
There being no further business, the Chairman closed the meeting at 7.50pm