Parish Council

Parish Council minutes Sep 2012


Minutes of the Parish Council Meetingheld in the Village Hall

commencing at 7.00pm on Monday 3 September 2012

Present: Cllr J Werrett (Chairman) Cllr A Brock Cllr J Evans (Items 6 – 15) Cllr F Fahy Cllr D HarrisonCllr R Harwood Cllr R Lane

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session The Open Spaces Warden and County Councillor Gibson were present for part of the meeting. Cllr Gibson confirmed that a safety review of the Strawberry Lane and Winchester Road junction would be undertaken in the near future and consideration given to white lining along the Winchester Road. He took note of the dangerous state of the Winchester Road/Riverside Green pavement surface, the need to patch repair the kerb tarmac along Winchester Road and the longstanding pothole outside Martins’ Shop.

145. Apologies for absence.

145.1 Cllrs Curtis, Herbert and Reynolds.

146. Chairman’s announcements and Councillors’ questions

146.1 None made.

147. To approve the Minutes of the Parish Council meeting held on 6 August 2012

147.1 Proposed Cllr Brock, Seconded Cllr Fahy, RESOLVED with Cllrs Harrison, Harwood and Lane abstaining (absent) that the minutes of the meeting held on 6 August 2012 be accepted as a true record.

148. To consider any Matters Arising from those Minutes

148.1 Para 132.3 Cllr Fahy would liaise with Cllr Reynolds and others over planting the Borne bulbs in the Autumn.

Action: Cllr Fahy

148.2 Para 136.1 Cllr Reynolds would table his report at the October meeting.

Action: Cllr Reynolds

148.3 Para 139.1 The final postioning of the recycling banks had been completed and one estimate of cost for tarmac surfacing had been received; others would be obtained before a decision was made.

Action: Clerk

149. To determine nominations for co-option to the Parish Council

149.1 One nomination had been received to fill the current vacancy from Judith Evans.149.2 Proposed Cllr Werett, Seconded Cllr Brock, RESOLVED unanimously that Judith Evans be co-opted to the Parish Council.

150. Declarations of Interest

150.1 None declared.

151. To consider Correspondence Received and determine any action required

151.1 The Clerk drew Councillors’ attention to a questionnaire from the Hampshire Alliance for Rural Affordable Housing seeking views on the recently completed scheme which councillors declined to complete in view of their generalised nature.

152. To note the Planning Committee minutes as tabled

152.1 Minutes of the meeting held on 6 August 2012 had been circulated with the agenda papers.

152.2 Proposed Cllr Fahy, Seconded Cllr Harrison, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 6 August 2012 be noted.

153. To receive Councillors’ reports, as appropriate, on actions taken and other matters

153.1 Cllr Brock reported a small increase in petty theft and vandalism being monitored by Neighbourhood Watch and recommended those concerned monitored the Watch website for advice and information.

153.2 Cllr Harwood commented on the benefit of having extra grass cuts of the King’s Somborne recreation ground during the growing season and recommended this be budgeted for next year and that weed spraying be undertaken next Spring.

Action: Clerk

153.3 Cllr Fahy commented that a decision on the Cricket Club’s application for a grant from the Hampshire Playing Fields Association was still awaited.

154. To receive the RFO’s Report and Budget Monitoring

154.1 The outcome of the application for funds from the National Lottery for the MUGA was still awaited. Councillors supported the Clerk’s planned fund raising for the MUGA which included the Lottery bid for £30k, County Councillor’s budget £1k, Hampshire Playing Fields Association £2k and TVBC developers’ contributions £23k with the balance being from Parish Council reserves.

154.2 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted.

154.3 The Audit Commission had signed off the accounts for 2011-12 and the statutory notice of electors’ rights is on display for the required 14 day period.

155. Payment of Accounts

155.1 Proposed Cllr Harwood, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for August be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 728.07 728.07 BACs
BPC Shared costs 24.00 24.00 BACs
HMRC Tax/NIC 201.29 201.29 BACs
Came & Co Insurance 1304.70 1304.70 BACs
Smiths of Derby Church clock 181.00 36.20 217.20 BACs
Mr M Rebbeck Grounds maint 832.50 832.50 BACs
Totals 3271.56 36.20 3307.76

156 To adopt the new Code of Conduct

156.1 Discussion on the new Councillor Code of Conduct took place following some amendments suggested by Cllr Brock. The Code, if adopted, would be annexed to Standing Orders and included on the website for public information.

156.2 Proposed Cllr Brock, Seconded Cllr Harwood, RESOLVED unanimously that the revised Code of Conduct be adopted.

157. Newsletter update

157.1 Cllr Brock reported completion of the Newsletter and that its distribution was in hand.

158. To receive the Clerk’s monthly report

158.1 The Clerk drew Councillors’ attention to the ethical training being organised by TVBC, details of which had been circulated separately.

159. Date, time and place of next meeting

159.1 The next meeting will on Monday 1 October 2012 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 8.25pm