Parish Council

Parish Council minutes Nov 12


Minutes of the Parish Council Meeting

held in the Village Hallcommencing at 7.00pm on Monday 5 November 2012

Present: Cllr J Werrett (Chairman) Cllr R Curtis Cllr J Evans Cllr F Fahy Cllr R HarwoodCllr G Herbert Cllr R Lane

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session The Open Spaces Warden was present for part of the meeting.

173. Apologies for absence.

173.1 Cllrs Brock and Harrison; County Cllr Gibson and Borough Cllr Ward; Cllr Reynolds not present.

174. Chairman’s announcements and Councillors’ questions

174.1 The Chairman reminded everyone of the forthcoming Remembrance Sunday Service at the War Memorial; suggested ideas be discussed at the next meeting on the format for next year’s Annual Assembly; stated his wish to see another newsletter issued before Christmas and expressed his concern at the Post Office’s procedures involving a trip into Winchester when no-one was at home to receive a parcel; the Clerk would write to the Post Office reflecting this concern.

Action: Clerk

175. To approve the Minutes of the Parish Council meeting held on 1 October 2012

175.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the meeting held on 1 October 2012 be accepted as a true record.

176. To consider any Matters Arising from those Minutes

176.1 Para 163.1 Borne bulb planting. Cllrs Curtis and Fahy had completed the bulb planting and it was agreed the remaining bulbs be planted the other side of the pedestrian bridge on Old Vicarage Lane.

Action: Cllrs Curtis and Fahy

176.2 Para 163.2 Hard surface quotes. Competitive quotes for laying a hard surface in place of the grassed area near the Bottle Bank were still awaited.

Action: Clerk

176.3 Para 167.1 Forest Extra. Consideration by TVBC of the application submitted by Forest Extra was deferred until mid-December.

176.4 Para 167.3 Electricity supply. Cllr Brock had met with managers of Scottish and Southern Energy to discuss the breakdown of power supplies in our area and would follow up as appropriate. The Operations Manager would be invited to address the January 2013 meeting of the Parish Council

Action: Cllr Brock

176.5 Para 167.9 Biodiversity area. Mr Rebbeck would cut back and remove the growth from the biodiversity area. Cllr Reynolds to produce designs for signs at the next meeting.

Action: Clerk and Cllr Reynolds

177. Declarations of Interest

177.1 None declared.

178. To consider Correspondence Received and determine any action required

178.1 The Clerk drew Councillors’ attention to the forthcoming Community Action Hampshire AGM and the letter from the TVBC Mayor inviting everyone to support the Royal British Legion’s Two Minute Silence Campaign.

179. To note the Planning Committee minutes as tabled

179.1 Minutes of the meetings held on 1 and 15 October 2012 had been circulated with the agenda papers.

179.2 Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 1 and 15 October 2012 be noted.

180. To receive Councillors’ Reports

180.1 Cllr Fahy briefed on the HALC AGM, that the white lines on Winchester Road had for the most part been reinstated and the dangerous state of part of the Winchester Road pavement, which had been reported regularly over the past year, and which he would again follow up.

Action: Cllr Fahy

180.2 Cllr Curtis had met with the new Head Teacher of the Village School, liaised with the Scouts over the need for and how to fund remedial work on tree on their border with the recreation ground, attended a careers session at the Test Valley School and would be attending their annual speech day presentation on 29 November, and gave his views on likely annual maintenance costs for the proposed MUGA.

180.3 Cllr Harwood had met with the new residents whose properties bordered the cricket outfield to discuss the risk from cricket balls should a protective net not be erected. Although they had stated they were prepared to accept the risk rather than have a net in view, it was agreed the Clerk should obtain independent advice on the Parish Council’s position should an accident occur before any further action was taken.

Action: Clerk

180.4 Cllr Lane commented on concerns that flooding at the bottom of Strawberry Lane might be due to blocked drains and noted some gullies were above road level.

Action: Cllr Fahy

180.5 Cllr Herbert briefed that further consultation on the TVBC Local Plan had been deferred pending further advice form Central Government. He would draft an article for The Gauntlet and the Christmas Newsletter.

Action: Cllr Herbert

180.6 Cllr Herbert also briefed that the Village Hall was getting financially stronger and the detail of the final phase of the modernisation programme was now being planned.

181. To receive the RFO’s Report and Budget Monitoring

181.1 The RFO reported that Hampshire Playing Fields Association had granted £2000 towards the MUGA costs and County Cllr Gibson a further £1000. The Lottery grant application for the MUGA would be decided in mid-December. The RFO also briefed on HMRC’s intention to introduce real time reporting information wef 1 April 2013 for payroll and national insurance. He also briefed the Council had uncommitted funds amounting to £9,261 with the current bank balance standing at £53,120.

181.2 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted. This was noted.

182. Payment of Accounts

182.1 Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED unanimously that the following accounts for October be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 787.01 3.75 790.76 BACs
BPC Shared costs 22.00 22.00 BACs
HMRC Tax/NIC 201.29 201.29 BACs
TV School Prize grant 75.00 75.00 1787
Safe Play Zones Safety inspection 190.00 190.00 BACs
RBL Poppy donation 50.00 50.00 1788
Mr M Rebbeck Grounds maint 575.50 575.50 BACs
HALC Training seminar 18.00 18.00 BACs
Totals 1918.80 3.75 1922.55

183. Up Somborne replacement gate

183.1 Proposed Cllr Lane, Seconded Cllr Harwood, RESOLVED unanimously that a replacement galvanised gate for the entrance to the Up Somborne playing field be purchased at a cost of up to £500.

Action: Clerk

184. MUGA draft management report

184.1 Cllrs Curtis and Fahy reported their researches that other MUGA owners favoured unrestricted access rather than a booking system. It was agreed to defer further consideration of this topic until the outcome of the grant bid from the National Lottery was known.

185. Newsletter update

185.1 Cllrs Brock and Harrison would produce a Newsletter before Christmas.

Action: Cllrs Brock and Harrison

186. To receive the Clerk’s monthly report

186.1 The Working Men’s Club had requested a donation towards their fundraising table top sale and it was agreed a Christmas Pudding should provided.

Action: Clerk

186.2 Some concern had been expressed regarding data controller registration by councillors who used their personal computers to retain personal information relating to council business with the electorate. Legal advice obtained confirmed this was not necessary under the current legislation on data protection.

186.3 The Clerk briefed he would be tabling a proposal to grant permanent dispensations from declaring disposable pecuniary interests in certain circumstances where without the dispensation the number of councillors prohibited from taking part in the business of the moment would impede the transaction of that business.

Action: Clerk

186.4 Prompt reaction by Hampshire Highways on the need to repair the broken cross pieces on the Test Way bridge over the river in Horsebridge was noted.

186.5 The annual safety inspection of the play equipment had been competed and action was in hand to attend to the minor repairs/improvements recommended.

Action: Clerk

186.6 A change in the tenancy of the John O’Gaunt was noted.

187. Date, time and place of next meeting

187.1 The next meeting will on Monday 3 December 2012 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 8.45pm