Parish Council minutes June 2012
KING’S SOMBORNE PARISH COUNCIL
Minutes of the Parish Council Meeting
held in the Village Hall
commencing at 7.00pm on Monday 11 June 2012
Present: Cllr J Werrett (Chairman) Cllr A Brock Cllr R Curtis Cllr F Fahy Cllr R Harwood Cllr G Herbert Cllr R Lane Cllr A Reynolds
In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)
Public Session The Footpath Warden, Open Spaces Warden and three members of the public were present for part of the meeting. Mr Knight explained his on-going concerns at the proximity of the clothing banks to his rear fence and Councillors asked some questions of him before the Chairman thanked him for his presentation. Mr Mercer reiterated his thoughts that all the remaining bins could go in one place behind the BT hut.
Mrs Seymour, as Footpath Warden, commented on the fly tipping which had occurred in Parnholt Wood and which had subsequently been removed by TVBC and Mr Dyke recommended thought be given to increasing the frequency of grass cutting given the exceptionally good growing weather being experienced.
Mr Lane publicly thanked all involved in making the Up Somborne Jubilee Street Party a success which 120 people had attended and Cllr Curtis commented that 65 had attended the Horsebridge Street Party.
93. Apologies for absence.
93.1 Cllr Harrison. Apologies also received from Borough Cllr Ward and PC Beecroft.
94. Chairman’s announcements and Councillors’ questions
94.1 The Chairman thanked everyone involved in making all the Jubilee events so successful.
95. To co-opt to fill a councillor vacancy
95.1 Mr Robbie Lane had expressed an interest in re-joining the Parish Council as a co-opted member.
95.2 Proposed Cllr Harwood, Seconded Cllr Brock, RESOLVED unanimously that Mr Robbie Lane be co-opted to the Parish Council.
96. To approve the Minutes of the Parish Council meeting held on 14 May 2012
96.1 Proposed Cllr Brock, Seconded Cllr Curtis RESOLVED unanimously that the minutes of the meeting held on 14 May 2012 be accepted as a true record.
97. To consider any Matters Arising from those Minutes
97.1 Para 88.12 It transpired that the funds available for developing community transport were more limited than at first thought and given the various types of transport services currently available to the Parish no further action was thought appropriate at this time.
98. Declarations of Interest
98.1 None declared.
99. To set aside Standing Orders, if necessary, to debate the clothing and paper banks final location
99.1 Following Mr Knight’s earlier presentation, it would be necessary under the six month rule to set aside Standing Orders should councillors wish to debate the matter further. 99.2 Proposed Cllr Werrett, Seconded Cllr Brock, that Standing Orders be set aside to enable further debate on the final location of the clothing and paper banks. The motion was lost by three votes for and five against, therefore the decision made at the May meeting stood and the Clerk would action accordingly and inform Mr Knight.
100. To consider Correspondence Received and determine any action required
100.1 Correspondence had been received from Southern Health NHS Foundation Trust on their proposals to redesign inpatient facilities within the older people’s mental health care services and an invitation from the Mayor of Test Valley Borough Council to join him at the Annual Borough Civic Service on 8 July 2012. These were noted. No further action was thought necessary at this time.
101. To note the Planning Committee minutes as tabled
101.1 Minutes of the meeting held on 14 May 2012 had been circulated with the agenda papers.
101.2 Proposed Cllr Harwood, Seconded Cllr Fahy, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 14 May 2012 be noted.
101.3 Proposed Cllr Harwood, Seconded Cllr Brock, RESOLVED unanimously that Cllr Lane be elected to the Planning Committee.
102. To receive Councillors’ reports, as appropriate, on actions taken and other matters
102.1 Cllr Fahy commented on the dangerous state of the pavements in the area of Riverside Green which had previously been reported as having had the necessary repairs completed. He would hasten this and the overhanging tree branches. Some of the pothole repairs were of questionable quality and he would monitor this in future. He was also pleased to report that the table tennis club had started well.
Action: Cllr Fahy
102.2 Cllr Harwood queried the frequency of grass cutting on the King’s Somborne recreation ground and thought more regular cuts should be undertaken especially in periods of exceptional growth. The Clerk would investigate accordingly. The crash gate adjacent to the relocated cricket score hut still had not been rehung following the new bottle bank installation and the Clerk would follow this up with TVBC.
102.3 Cllr Brock thought it appropriate for an article to be included in The Gauntlet on the new Lengthsman scheme which was now in being and that the opportunity for Lottery funding be investigated should the Council decide to replace the standard street lights in the conservation area with some more in keeping.
102.4 Cllr Reynolds said the apparent unruly growth in the biodiversity area was normal and that wild flowers should self-seed in future. He would monitor for the time being and organise a scythe cut when appropriate. All agreed a suitable information board on types of wild flower growing would be useful and he would design one for adoption.
Action: Cllr Reynolds
103. To receive the RFO’s Report and Budget Monitoring
103.1 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted. The current bank balance stood at £55,145.75.
104. To determine the proposal for additional sport and leisure facilities in King’s Somborne
104.1 Cllr Curtis tabled a paper illustrating the options, costs and competitive quotes for a multi-purpose games area (MUGA) to be erected on the King’s Somborne recreation ground following the public consultation undertaken earlier in the year. Of the three quotes obtained, the cheapest from S&C Slatter Ltd at £60,113 appeared to meet our criteria by providing 5-a-side football area, tennis court, basket ball and cricket stumps and a crease.
104.2 Proposed Cllr Curtis, Seconded Cllr Brock, RESOLVED unanimously that the Clerk investigate funding for the installation of a MUGA on the King’s Somborne recreation ground.
105. Payment of Accounts
105.1 Proposed Cllr Werrett, Seconded Cllr Brock, RESOLVED unanimously that the following accounts for May be approved for payment:
To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 910.21 910.21 BACs
BPC Shared costs 125.74 125.74 BACs
TVBC Dog bins 522.08 104.42 626.50 BACs
Mr M Rebbeck Grounds maint 978.25 978.25 1779
Totals 2536.28 104.42 2640.70
106. To determine the need for solar bollard lights on the Village Hall slip road
106.1 Following a suggestion made at the Annual Assembly, the Clerk had investigated the supply of solar powered bollard lights for the Village Hall slip road and had found some at £250 each. Cllr Herbert undertook to look more closely at the specification.
Action: Cllr Herbert
107. To determine the appointment of Mr D Bevan as the Parish Council’s representative on the Catherine Edwards Foundation Trust
107.1 Following the resignation of Mr F Cleverley as the Parish Council’s representative on the Catherine Edwards Foundation Trust, Mr D Bevan had expressed a willingness to be appointed.
107.2 Proposed Cllr Harwood, Seconded Cllr Lane, RESOLVED unanimously that Mr D Bevan be appointed to represent the Parish Council on the Catherine Edwards Foundation Trust.
108. To consider the continuing use of the HCC web addresses
108.1 This item had been deferred from last month’s meeting for want of additional information. The Chairman directed that in the absence of this, the matter should be considered closed and individuals left to decide which web address to use for Council business.
109. To determine the appointment of a Parish Council representative on the Village Hall management committee
109.1 Cllr Fahy had resigned as the appointed representative of the Parish Council on the Village Hall management committee for personal reasons. Cllr Herbert expressed a willingness to act pro-tem.
109.2 Proposed Cllr Werrett, Seconded Cllr Brock, RESOLVED unanimously that Cllr Herbert be appointed the Parish Council’s representative on the Village Hall management committee for the immediate future.
110. To receive the Clerk’s monthly report
110.1 The Clerk reported dates for forthcoming training courses for new councillors and would follow up with those eligible.
110.2 The Clerk had attended the HCC Parish Engagement Event on 25 May 2012 which had provided useful information on local partnerships and future opportunities which he would introduce as appropriate.
110.3 One of the recently planted Jubilee Oaks had died and it was decided not to take any action on replacement for the time being.
110.4 The Lengthsman scheme had started well and the Clerk would produce a short article for The Gauntlet magazine.
110.5 The three information boards on the John O’Gaunt site were showing signs of wear and contained some historical inaccuracies. The Clerk had held preliminary discussions with TVBC who had funded the original installations but as yet to no avail. He would consult further with Cllr Ward.
110.6 The statutory notice advertising the current vacancy on the Council was on display for the requisite 14 days, following which if no poll was demanded, a vacancy notice calling for nominations would be posted.
110.7 The Scouts were organising a Scarecrow competition with supporting events on the King’s Somborne recreation ground on Saturday 22 September 2012.
110.8 All noted the proposed improved arrangements for the Romsey Road/Horsebridge Road junction which HCC intended to implement in the near future.
111. Date, time and place of next meeting
111.1 The next meeting will on Monday 2 July 2012 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.
There being no further business, the Chairman closed the meeting at 9.25pm