Parish Council

Parish Council minutes July 2012


Minutes of the Parish Council Meeting

held in the Village Hallcommencing at 7.00pm on Monday 2 July 2012

Present: Cllr J Werrett (Chairman) Cllr A Brock Cllr R Curtis Cllr R Lane Cllr A Reynolds

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session The Open Spaces Warden and County Councillor Gibson were present for part of the meeting. Mr Dyke commented on the need for the footpath overgrowth to be cut back and Cllr Gibson invited confirmation of outstanding highways matters to be referred to him so he could follow through with Highways staff to get these repairs completed.

112. Apologies for absence.

112.1 Cllrs Fahy, Harrison, Harwood and Herbert. Apologies also received from Borough Cllr Ward.

113. Chairman’s announcements and Councillors’ questions

113.1 None made.

114. To approve the Minutes of the Parish Council meeting held on 11 June 2012

114.1 Proposed Cllr Brock, Seconded Cllr Lane RESOLVED unanimously that the minutes of the meeting held on 11 June 2012 be accepted as a true record.

115. To consider any Matters Arising from those Minutes

115.1 Para 106.1 Cllr Herbert had investigated solar post lighting for the slip road leading to the Village Hall and had recommended against it in view of the need for direct sunlight and the risk of vandalism.

115.2 Proposed Cllr Werrett, Seconded Cllr Brock, RESOLVED unanimously that no further action be taken to install solar post lighting on the Village Hall slip road.

115.3 Para 110.5 No Borough Council funds were available to renew the three John O’Gaunt information notice boards. The Clerk would look elsewhere.

Action: Clerk

116. Declarations of Interest

116.1 None declared.

117. To consider Correspondence Received and determine any action required

117.1 Correspondence had been received via the website on the speed of traffic passing through the Village and the Community Speedwatch initiative. However, when previously debated, it had been decided not to follow through with this on grounds of cost but to seek more frequent visits by the Police roads patrol unit. The Chairman of the Somborne and District Society had also written expressing concern at cyclists on the recreation ground car park when motorists were in the area after dark. It had been suggested that ‘No cycling’ signs be erected but given the difficulty in enforcing this it was decided not to adopt the suggestion.

118. To note the Planning Committee minutes as tabled

118.1 Minutes of the meeting held on 25 June 2012 had been circulated with the agenda papers.

118.2 Proposed Cllr Werrett, Seconded Cllr Lane, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 25 June 2012 be noted.

119. To receive Councillors’ reports, as appropriate, on actions taken and other matters

119.1 In a written report, Cllr Fahy stated he had attended Cllr Ward’s Neighbourhood Planning meeting in the Village Hall on Saturday 30 June and that he would be meeting Mr John Clarke, the new Hampshire Highways officer, on 6 July to show him some of the local highways problem areas. Cllr Fahy also commented on the alleged damage to windows and doors of 1 Kingsdown Cottages by water splashed up from passing vehicles. Councillors considered this to be more a matter between the property owners, their private insurers and Hampshire County Council.

119.2 Cllr Brock reported on unruly domestic behaviour by some residents of Lancaster Green which would be reported to the Police and the Housing Association.

120. To receive the RFO’s Report and Budget Monitoring

120.1 A budget monitoring report showing income and expenditure to date had been circulated with the agenda and was noted. The current bank balance stood at £53,934.70.

121. To determine the grant aid application from the Neighbourcare Group

121.1 An application for a grant of £50 to help meet the running costs of the Neighbourcare Group had been received. The Group comprised volunteers providing transport for local people in need.

121.2 Proposed Cllr Werrett, Seconded Cllr Lane, RESOLVED unanimously that £50 be granted to the Neighbourcare Group.

122. To determine the need for Jubilee seats in the Parish

122.1 Cllr Werrett tabled a paper outlining the need for more seats in the Parish and linked this to the idea of naming them Jubilee seats. Initial thoughts were to install one seat at the top of Cow Drove Hill and another at the top of Strawberry Lane with more seats in later years as required. The environmentally friendly reconstituted design as currently installed on the Trim Trail was thought to be ideal. This had no maintenance costs and was competitively priced at £286.95 plus delivery and VAT.

122.2 Proposed Cllr Werrett, Seconded Cllr Lane, RESOLVED unanimously that two environmentally friendly seats be purchased for installation on Cow Drove Hill and Strawberry Lane at a cost of £544.95.

123. Payment of Accounts

123.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the following accounts for June be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 745.33 745.33 BACs
BPC Shared costs 22.00 22.00 BACs
HMRC Tax/NIC 191.07 191.07 BACs
Cheque Cancelled 1780
Westcotec SID repair 576.00 115.20 691.20 BACs
Mr M Rebbeck Grounds maint 723.25 723.25 1781
Neighbourcare Grant 50.00 50.00 1782
Totals 2307.65 115.20 2422.85

124. Newsletter update

124.1 Cllr Brock reported that production of the next Newsletter was in hand with distribution anticipated late July/early August.

Action: Cllr Brock

125. To receive the Clerk’s monthly report

125.1 The Clerk reported he had been in touch with BT regarding their cutting the hedge along the Village Hall slip road and that arrangements were in hand for cutting back the overgrowth by the Scout Hut, some of the footpaths and on the A3057 bend towards Romsey. He had also authorised additional cuts of the recreation ground at an estimated additional cost of £400 during the remainder of the growing season.

125.2 The legalities of identifying the Up Somborne recreation ground as a Jubilee Field were progressing and a Deed of Dedication was required to complete this.

125.3 Proposed Cllr Brock, Seconded Cllr Curtis, RESOLVED unanimously that two Councillors and the Clerk be authorise to sign the Deed of Dedication to enable the Up Somborne recreation ground to be named a Jubilee Field under the scheme initiated by Fields in Trust.

125.4 With the grant from Awards for All, and a transfer of developer’s contributions held by TVBC, the total cost of £14.313.45 for the new play equipment for Up Somborne was likely to be met in full without recourse to Parish funds.

125.5 The Clerk had also established the Council’s eligibility to seek funding from the National Lottery’s Inspirational Facilities fund, for which bidding would open again on 23 July, for a grant towards the cost of the proposed MUGA.

126. Date, time and place of next meeting

126.1 The next meeting will on Monday 6 August 2012 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.

Action: All

There being no further business, the Chairman closed the meeting at 8.20pm