Minutes of a Meeting of the Neighbourhood Development Plan Steering Group
held in the Epworth Hall at 7.00pm on Wednesday 8 February 2017

Present: Cllr A Brock (Chairman)
Mr G Searle
Mr D St John
Cllr R Sutton
Ms C Thomson

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Three members of the public were present.

Public session

Clarification was sought on the link between the Neighbourhood Development Plan (NDP) and existing SHLAAs once the NDP was adopted, in particular, the impact an identified SHLAA development could have on the potential sale value of an adjacent property. The Chairman explained that once adopted, the NDP would identify areas thought appropriate for future development and these would not necessarily be those currently identified as SHLAAs. However, there was always the risk of a judicial review and our aim was to make the NDP as robust as possible to reflect the community’s wishes and rather than those of third parties.

1. Chairman’s welcome and announcements

1.1 The Chairman welcomed everyone present.

2. Apologies

2.1 Cllrs Hughes and Lane; Mrs Dunger and Mrs Mein.

3. Previous meeting notes

3.1 Notes from the previous meeting held on 25 January 2017 were accepted.

4. Matters arising

4.1 Ms Thomson continued to co-ordinate information on trees. 17 TPOs had been identified by TVBC and other useful information had been found on Natural England’s “MAGIC” website (
Action: Ms Thomson

4.2 Cllr Brock would obtain information from TVBC on SINCs not already covered in the Parish and any other sites in the Parish of scientific interest.
Action: Cllr Brock

4.3 Mr Searle continued to collect photographs on matters of interest to support the NDP content.

4.4 Analysis is awaited from Action Hampshire on the statists produced by the housing need survey.

5. Declarations of Interest

5.1 None declared.

6. Local open spaces

6.1 Ms Thomson would draft the open spaces policy with the aim of identifying those open spaces which were desirable to retain from a landscape perspective and record all information on a spreadsheet for ease of reference.
Action: Ms Thomson

7. NDP drafting responsibilities

7.1 The draft contents list was agreed and it was further agreed that the first drafts of the sections therein would be produced as follows – Parts 1 and 2 the Clerk (already drafted); Part 3 Mr Nickless and Mr St John; Part 4 Cllr Brock (already drafted); Part 5 Ms Thomson and Part 6 Mr Searle. First drafts would be placed on OneDrive for comment and tabled at the next meeting, as appropriate.
Action: All

8. Design Statement

8.1 Cllr Brock had completed the initial draft Design Statement which was supported by those present. It was agreed to add comments on street lighting and particular covenants limiting what else could or could not be done subject to checking the life span and status of such covenants. Further editing would be necessary as other draft contents became available to standardise the format and content. The final Design Statement would be a standalone document within the NDP and some repetition would therefore be acceptable. Cllr Brock would liaise with those experts in the community for further feedback before making this a topic of consultation/verification with the community at large and Ms Thompson would liaise with Mrs Dunger with regard to covenants.
Action: Cllr Brock. Ms Thompson

8.2 Cllr Brock would also check on the impact of the Government’s recent white paper on housing need with Mr G Smith at TVBC.
Action: Cllr Brock

9. Date, time and place of next meeting – Wednesday 22 February 2017 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 9.00pm