Minutes of a Meeting of the Neighbourhood Development Plan Steering Group
held in the Epworth Hall at 7.00pm on Wednesday 21 June 2017

Present: Cllr A Brock (Chairman)
Cllr R Lane
Mr G Searle
Cllr R Sutton
Mr D StJohn
Ms C Thomson

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Mrs S Byram was also present.

1. Chairman’s welcome and announcements

1.1 The Chairman welcomed those present and reminded everyone of the need to be present at the forthcoming Fun Day on 22 July 2017when the Steering Group would have a tent on the recreation ground where that they should take the opportunity to encourage visitors to come to the public consultation on Thursday 27 July 2017.
Action: All

2. Apologies

2.1 Cllr Hughes.

3. Previous meeting notes

3.1 Minutes of the previous meeting held on 7 June 2017 were accepted as a true record.

4. Matters arising

4.1 Land ownership Redacted.

No requirement existed to provide additional pavements except on any new development itself. Mr Searle to check survey responses on any comments/requirement for pavements.
Action: Mr Searle

Additional site surveys had been completed and comments included in the group’s draft input.

Cllr Brock had followed up with TVBC on developing rural exception sites and would check if new development could take place in designated open spaces within the conservation area.
Action: Cllr Brock

5. Declarations of Interest

5.1 None declared.

Cllrs Lane and Sutton left at this point

6. Housing numbers and initial site allocation review

6.1 The TVBC comments on housing numbers were reviewed and various queries were raised –

Mr Searle to check the HCC basis for rural population forecasts and confirm to Cllr Brock given there was concern that the TVBC numbers showed no growth whereas HCC numbers forecast an increase
Action: Mr Searle

Mr Searle to revise the number of dwellings necessary to generate the number of social housing required then allocate to suitable sites with the Deign/Needs Group
Action: Mr Searle

Cllr Brock to query if we could meet our social housing needs by developing on one rural exception site and obtain maps of the conservation area and settlement boundary from TVBC
Action: Cllr Brock

7. Communication and consultation

7.1 Cllr Sutton would produce suitable banners for the Fun Day and leaflets for notice boards and shops etc and a loose insert would go in the next Gauntlet magazine advertising the forthcoming public consultation. The Clerk would request Sarah Fordham’s presence from TVBC.
Action: Cllr Sutton and the Clerk

7.2 At the public consultation, housing numbers, location and design, would be presented based on information gathered to date, together with an explanation of relevant policies. The outcome of the consultation would then determine the Plan format. An anticipated 100 people were expected to attend and they would be seated on tables of 10 -12 with cheese and wine available. Details would be finalised at the SG meeting on Wednesday 19 July 2017.
Action: All

8. NDP drafting progress

8.1 In hand.

9. Any other business.

9.1 None

10. Date, time and place of next meeting – Wednesday 5 July 2017 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 9.10pm