Minutes of a Meeting of the Neighbourhood Development Plan Steering Group
held in the Epworth Hall at 7.00pm on Wednesday 18 October 2017

Present: Cllr A Brock (Chairman)
Mr G Searle
Cllr R Lane
Mrs L Searle
Cllr R Sutton
Mr D StJohn

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: Ms C Thomson and Mrs L Hodge were present.

1. Chairman’s welcome and announcements

1.1 The Chairman welcomed everyone; there were no announcements.

2. Apologies

2.1 Cllr K Hughes was not present.

3. Previous meeting notes

3.1 Minutes of the previous meeting held on 20 September 2017 were accepted as a true record.

4. Matters arising

4.1 South Downs National Park expertise to complete a landscape assessment had been obtained and was in hand.

5. Declarations of Interest

5.1 None declared.

6. Site assessment update

6.1 Members reviewed the work to date in completing the site assessment details and, as a result, Mr Searle would update, as agreed with the remaining information being added when the South Downs landscape assessment was to hand.
Action: Mr Searle

6.2 Cllr Brock would check if a ransom strip existed at the entrance to site KS1.
Action: Cllr Brock

6.3 The Housing Group would check each site’s infor5mation for accuracy and completeness when updated by Mr Searle and, in any case, before the next meeting.
Action: Mr D StJohn

6.4 All groups to review the supporting policies to be incorporated into the Plan and produce a draft list of such to be circulated with the agenda before the next meeting.
Action: Group leaders

7. NDP drafting

7.1 Cllr Brock would determine a suitable list of contents/headings to give structure to the draft for consideration at the next meeting.
Action: Cllr Brock

7.2 Cllr Sutton and Mr Searle would review potential photos for inclusion in the draft when outline headings circulated before the next meeting and come with suggestions to link to the draft outline at that next meeting.
Action: Cllr Sutton and Mr Searle

7.3 Cllr Brock agreed to populate the site assessments if the South Downs team did not do it as part of their report.
Action: Cllr Brock

7.4 Cllr Brock and Mr Searle would use a ‘traffic light’ system to indicate the SG’s preferences for site development. These and other matters minuted above would be considered in detail at the next meeting and, if necessary, the following evening subject to confirmation of need and venue availability.

8. Communications review

8.1 Cllr Ryan would review the communications section on OneDrive and make recommendations at the next meeting on how to encourage a maximum turnout at future public consultations and on Referendum Day.
Action: Cllr Ryan

9. Any other business.

9.1 Cllr Brock would circulate information on how to obtain grid references for future use by all.
Action: Cllr Brock

10. Date, time and place of next meeting

10.1 Wednesday 1 November 2017 at 7.00pm in the Epworth Hall with a follow up meeting on Thursday 2 November 2017 at 7.00pm.

There being no further business, the Chairman closed the meeting at 8.50pm