Minutes of a Meeting of the Neighbourhood Development Plan Steering Group
held in the Epworth Hall at 7.00pm on Wednesday 5 July 2017

Present: Cllr A Brock (Chairman)
Mr J Davies
Cllr K Hughes
Cllr R Lane
Cllr R Sutton

In attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session: No members of the public were present.

1. Chairman’s welcome and announcements

1.1 The Chairman explained that, despite not being quorate, it was important to move forward given the forthcoming public consultation on Thursday 27 July 2017. Though decision making unless unanimous would have to wait for the next meeting and irrespectively, other Work Group leads will have the obvious right to voice their concerns ahead of the next meeting.
Action: All

2. Apologies

2.1 Ms J Mein and Mr G Searle; Ms C Thomson not present.

3. Previous meeting notes

3.1 Minutes of the previous meeting held on 21 June 2017 were accepted as a true record.

4. Matters arising

4.1 Further investigation would take place into the ownership of the land behind Barker & Geary (as previously minuted)
Action: Ms Thomson

Mr Searle to check survey responses on any comments/requirement for pavements. (as previously minuted)

Action: Mr Searle

A meeting would be held with TVBC and HCC to determine whose numbers should be used to determine the housing requirement.
Action: Cllr Brock

5. Declarations of Interest

5.1 None declared.

6. Update on green spaces review

6.1 TVBC had confirmed development could take place within the conservation area’s “Important Open Areas” (IOA) to meet a housing need (providing not protected for other reasons) as IOAs are not officially recognised in the current Local Plan. They can however be included in local areas of green space (LAGS) if there is a clear justification. The Steering Group agreed unanimously that all IOAs (unless protected by another authority) save for recreation the recreation grounds (Public Open Space) and the Old Vicarage Lane field should be considered as potential Allocation Sites. Cllr Brock to brief Ms Thompson accordingly.
Action: Cllr Brock

6.2 An order of priority for development would be drawn up.

7. Communication and consultation

7.1 Cllr Sutton would display suitable banners advertising the Fun Day and leaflets for notice boards. A loose insert had gone in this month’s Gauntlet magazine advertising the forthcoming public consultation. Sarah Fordham from TVBC had confirmed her presence.

7.2 The next SG meeting would determine the presentation content which would include – planning guidance, housing numbers and design, potential locations and green spaces, policies governing development, facilities and achievements to date on comments in the initial public survey, and where we go from here. Group reps were asked to provide Cllr Brock with suggested input from their group’s perspective in time for him to incorporate into the draft presentation to be circulated before the next meeting.
Action: All – URGENT

8. NDP drafting progress

8.1 In hand.

9. Any other business.

9.1 None

10. Date, time and place of next meeting – Wednesday 19 July 2017 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne

There being no further business, the Chairman closed the meeting at 8.45pm