Minutes of the Parish Council Meeting
held in the Epworth Hall
commencing at 7.20pm on Monday 1 June 2015
Present: Cllr R Harwood (Chairman)
Cllr A Brock
Cllr R Curtis
Cllr J Evans
Cllr F Fahy
Cllr R Lane
Cllr R Sutton
In Attendance:    Mr P J Storey (Clerk to King’s Somborne Parish Council)
Public Session
Mr Dyke (Open Spaces Warden), B/Cllr Ward and one member of the public were present for part of the meeting.  B/Cllr Ward emphasised the importance of having a Neighbourhood Plan and noted this was in the early stages of production. Mr Pidgeon drew councillors’ attention to the verge car parking on the estate and the dangers posed by young motorcycle joy riders.  This had been reported to the Police by residents but no action appeared to have been taken.
89. Apologies for Absence
89.1C/Cllr Gibson; Cllrs Reeves and Whitehead not present.
90. Chairman’s announcements and Councillors’ questions
90.1 No announcements made or questions asked.
91. To approve the Minutes of the Parish Council meeting held on 18 May 2015
91.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the meeting held on 18 May 2015 be accepted as a true record.
92. To consider any Matters Arising from those Minutes
92.1 Para 83.2    Annual Assembly action points.  The Clerk updated Councillors on action taken to date as a result of the matters raised by the public at the Annual Assembly.
93. Declarations of Interest and requests for Dispensations
93.1 None made or requested.
94. To receive the minutes of the Planning Committee
94.1 The minutes of the Planning Committee meeting held on 18 May 2015 had been circulated with the agenda papers.
94.2 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the Planning Committee meeting held on 18 May 2015 be received and accepted.
95. To consider Correspondence Received and determine any action required
95.1 The Clerk drew Councillors’ attention to correspondence relating to the consultation on the Electoral Review of Hampshire.
96. To receive Councillors’ Reports
96.1 Cllr Lane reported on the planning meeting held earlier in the evening when with other applications the revised submission by Gladman Developments was discussed and objections again raised.
96.2 Cllr Brock confirmed the delay in cable burying across the 3 Fields site was due to on-going legal matters requiring resolution at Fields in Trust.
96.3 Cllr Fahy sought agreement for two hour slots for tennis on the MUGA and this was agreed exceptionally.  He also commented that the biodiversity site needed attention and that he would take advice on appropriate weed killers.  At a future date, an appropriate notice would be installed identifying the types of wild flower present.
96.4 Cllr Curtis, with Cllr Fahy, would arrange to visit the School to discuss the opportunities presented to them by the MUGA and to leave them a key to the equipment store.
Action:  Cllrs Curtis and Fahy
96.5 Cllr Harwood confirmed that the Cricket Club had raised the funds for the purchase of a roller although confirmation of the grant from HPFA was still awaited.
97. To receive the RFO’s Report and Budget Monitoring
97.1 A budget monitoring report had been circulated with the agenda papers.
97.2 Proposed Cllr Brock, Seconded Cllr Lane, RESOLVED unanimously that the Budget Report be accepted as tabled.
98. Payment of Accounts
98.1 Proposed Cllr Evans, Seconded Cllr Lanes, RESOLVED unanimously that the following accounts for May 2015 be approved for payment:
To For  Net        VAT Gross    Chq/Internet
Mr P Storey Salary/expenses         642.37       642.37 Int
HMRC Tax/NIC   391.54 391.54 Int
Mr M Rebbeck Grounds maint   806.50 806.50 Int
Totals                                 1840.41                    1840.41
99. Communications Strategy
99.1 The Communications Working Party would meet and produce a strategy to encourage more community involvement in Parish matters.
Action:  Comms Working Group
100. Neighbourhood Plan
100.1 Cllr Brock and the Clerk were seeking advice on producing a Neighbourhood Plan having already contacted TVBC for those aspects of the Local Plan which impacted on King’s Somborne.  Quotations for professional help were being obtained and a draft public consultation/questionnaire was in hand.
Action: Clerk
101. Formation of a Youth Council
101.1 Six months ago, it had been suggested there might be some merit in forming a Youth Council to enable the younger members of the Parish to have their opinions heard.  However, when Councillors had tried in the past to seek opinion on play equipment and sports facilities, there was a lack of interest in meeting to discuss these and it was thought unlikely the reaction would be any different now.  However, the need for a Youth Council would be included in the Neighbourhood Plan consultation to be issued in due course.
102. Office assets
102.1 Proposed Cllr Evans, Seconded Cllr Curtis, RESOLVED unanimously that a modern computer be purchased for the Clerk to replace the aging one currently used.
103. Website links and updates
103.1 Cllr Whitehead would be asked to provide a progress report at the next meeting on migration from the Village website to the dedicated Parish Council site.
Action: Clerk
104. Clerk’s monthly report
104.1 Co-option notices were on display and nominations would be considered at the July meeting.
104.2 Renovation of the skate ramp had been completed and keys to the new store were being obtained for issue to the tennis club whose equipment would be stored inside.
105. Date, time and place of next meeting
105.1    The next meeting would be on Monday 6 July 2015 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.
There being no further business, the Chairman closed the meeting at 8.30pm


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