Minutes of the Parish Council Meeting
held in the Village Hall
commencing at 7.00pm on Monday 4 August 2014

Present: Cllr R Harwood (Chairman)
Cllr R Curtis
Cllr F Fahy
Cllr R Jackson
Cllr R Lane
Cllr A Reeves
Cllr J Werrett
Cllr S Whitehead

In Attendance: Mr P J Storey (Clerk to King’s Somborne Parish Council)

Public Session

The Open Spaces Warden and three members of the public were present for part of the meeting. Two members of the public again expressed their concern at the management of the MUGA project, given the application for a Certificate of Proposed Lawful Development had been refused, and the siting of the facility on a flood plain. The Clerk explained the technicality upon which the refusal decision had been made and confirmed that the application had been resubmitted. Others had found The Gauntlet insert giving the background to the MUGA development process very useful.

Councillors were asked if the Parish Council was able to give any help to those householders finding it difficult to acquire insurance against flood risk; unfortunately this was not possible. Comment was also made following a letter in The Gauntlet on the problems of dog mess and the irresponsible attitude of some dog walkers in not collecting this and depositing it in the bins provided. No useful ideas on how to control this problem were forthcoming other than to encourage those responsible to be more community aware.

114. Apologies for Absence

114.1 Apologies received from Cllrs Brock and Evans and C/Cllr Gibson.

115. Chairman’s announcements and Councillors’ questions

115.1 Cllr Werrett took up the point about dog mess suggesting the Council considered introducing byelaws to cover the situation but recognised the difficulty in enforcing any such laws. The Clerk would investigate and contact the TVBC dog warden for patrols and educational ideas. Cllr Fahy had started yellow spraying dog mess to highlight it. Cllr Jackson thought it appropriate for a notice detailing the age groups the play area equipment was designed for and that the provision of litter bins in the play area be reviewed.
Action: Clerk

116. To approve the Minutes of the Parish Council meeting held on 7 July 2014

116.1 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously with minor amendment that the minutes of the meeting held on 7 July 2014 be accepted as a true record.

117. To consider any Matters Arising from those Minutes

117.1 Para 102.2 Churchyard tree. All approvals had been received for felling the dangerous tree in the Churchyard and the work would be undertaken on 4/5 August.

117.2 Gladman Developments proposal. No further information had been received from Gladman Developments and the Clerk would hasten. The Eldon Road strips were monitoring traffic volume.
Action: Clerk

117.3 The Borne weed control. The Environment Agency had confirmed their policy of one full and one half cut of weed growth in The Borne annually but had indicated some self-help could be allowable.

118. Declarations of Interest and requests for Dispensations

118.1 None declared or sought.

119. To receive the minutes of the Planning Committee

119.1 The minutes of the Planning Committee meetings held on 7 and 21 July 2014 had been circulated with the agenda papers.

119.2 Proposed Cllr Lane, Seconded Cllr Curtis, RESOLVED unanimously that the minutes of the Planning Committee meetings held on 7 and 21 July 2014 be received and accepted.

120. To consider Correspondence Received and determine any action required

120.1 The Clerk briefed on an e-mail received from a Scott Close resident detailing the unruly behaviour in the area by adults and younger persons possibly, under the influence of drugs, and the distress this was causing. It was thought appropriate for councillors to monitor this and for TVBC assistance to be sought.
Action: Cllrs and Clerk

121. To receive Councillors’ Reports

121.1 Cllr Fahy reported that the Ford and New Lane potholes had been repaired and that the adjacent 30mph sign be reinstated. He had expressed concern to HCC at the poor sight lines at the junction of New Lane and the A3057.

122. To receive the RFO’s Report and Budget Monitoring

122.1 A budget monitoring report had been circulated with the agenda papers and was noted.

123. Payment of Accounts

123.1 Proposed Cllr Werrett, Seconded Cllr Lane, RESOLVED unanimously that the following accounts for July 2014 be approved for payment:

To For Net VAT Gross Chq/Internet
Mr P Storey Salary/expenses 640.61 640.61 Int
HMRC Tax/NIC 383.05 383.05 Int
BPC Shared costs 22.00 22.00 Int
Smiths of Derby Clock service 192.00 38.40 230.40 Int
Mr M Rebbeck Grounds maint 1002.00 1002.00 Int
Totals 2239.66 38.40 2278.06

124. Land transfer from Fields in Trust

124.1 The Clerk had tabled a paper outlining the current position on the transfer of land title from Fields in Trust to the Parish Council which, in turn, could help the Village Hall in its attempts to raise external funding for its upgrade programme. However, the Village Hall committee was currently concentrating on improvements to the main hall interior before embarking upon external extensions and the need to determine who should own what had receded. Nevertheless, given the length of time the matter had been under review, Cllr Jackson proposed that all King’s Somborne recreation ground land should be transferred to Parish Council ownership in readiness for any future need to help the Village Hall; however, this proposal was not seconded and therefore failed.

124.2 Should the matter be reconsidered in the future, it was thought appropriate that the Village Hall should confirm in writing its willingness to meet all costs involved.

125. Parish Development Working Group update

125.1 No progress to report.

126. Clerk’s monthly report

126.1 All noted the proposal to development a solar panel farm on private land in Little Somborne.

126.2 The Clerk would obtain costs for the installation of an informative/disclaimer sign at the southern entrance to the recreation ground.
Action: Clerk

127. Date, time and place of next meeting

127.1 The next meeting would be on Monday 8 September 2014 at 7.00pm in the Epworth Hall, Winchester Road, King’s Somborne.
Action: All

There being no further business, the Chairman closed the meeting at 8.40pm

Leave a Reply