Our first Full Council online meeting is scheduled for Monday 4th May. This is our Annual meeting of the Parish Council and will include a lot of legal processes that need to be followed. The Agenda and supplementary appendix is below.

00 - MEETING AGENDA

00 - Agenda Appendix

Back up papers follow:

11 – To approve the payments of accounts made until 31st March 2020.

11 - Payments and receipt to year end 31 03 2020

12 – To receive and approve the RFO’s Financial reports until year end.

12 A - QUICK EXPLANATION 2019-20

12 B - DRAFT ACCOUNTS FOR YEAR END MARCH 2020

12 C - Final Budget Report for 2019-20

12 D - Trial Balance

12 E - Detailed Income and Expenditure by account

12 F - Balance Sheet

12 G - Earmarked Reserves

13 – To note the Internal Auditor’s summary of Audit & receive the Annual Internal Audit Report – AGAR page 3

13 A - Summary of Audit

13 B - Annual Internal Audit Report - AGAR page 3

14 – To approve the Annual Governance Statement 2019/20 (AGAR section 1 page 4)

14 - Annual Governance Statement - Section 1 - AGAR page 4

15 – To approve the Accounting Statements (AGAR section 2 page 5)

15 - Accounting Statements - Section 2 - AGAR page 5

17 – To consider business as per the Annual Meeting requirements listed in the Standing Orders section 5, j, v-xxii (page 10-11) – see Appendix page

17 A – Consideration of the recommendations made by a committee

17 A - Consideration of recommendations made by Committees

17 B – Review of delegation arrangements to committees, sub-committees, staff and other local authorities

17 B - review of delegation to committees and staff

17 C – Review of the terms of reference for committees

17 C - review terms of reference for committees

17 D – Appointment of members to existing committees

17 D - appointment of members to existing committees

17 E – Appointment of any new committees in accordance with standing order 4

17 E - Appointment of any new Committees

17 F – Review and adoption of appropriate standing orders and financial regulations

17 F - Review and adoption of appropriate standing orders

17 G – Review of arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses.

17 G - Review of arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses

17 H – Review of representation on or work with external bodies and arrangements for reporting back

17 H - Review of representation on or work with external bodies and arrangements for reporting back;

17 I – Review of inventory of land and other assets including buildings and office equipment

17 I - Review of the Council’s Assets

17 J – Confirmation of arrangements for insurance cover in respect of all insurable risks

17 J - Review of the Council’s Insurance cover after revisions by Came & Co

17 K – Review of the Council’s and/or staff subscriptions to other bodies

17 K - review of subscriptions

17 L – Review of the Council’s complaints procedure

17 L - Review of the Council’s complaints procedure

17 M – Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation (see also standing orders 11, 20 and 21);

17 M - Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation

17 N – Review of the Council’s policy for dealing with the press/media;

17 N - Review of the Council’s policy for dealing with the Press and Media

17 O – Review of the Council’s employment policies and procedures;

17 O - Review of the Council’s Employment policies and Procedures

17 P – Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence.

17 P - review of section 137 spending

17 Q – Determining the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council.

17 Q - Dates for meetings

18 – To approve the Payment of the Accounts and sign the bank reconciliation for April 2020.

18 A - payments made in April for approval

18 B - receipts for April for noting

18 C - bank reconciliation for signature

18 D - Trial Balance for 2020-21

19 – To review and note the decisions made outside of meetings

19 - decisions made outside of meetings

22 – To note that the Annual Assembly is cancelled due to the Covid-19 pandemic.

22 - Annual Parish Assembly update

23 – To note the Clerk’s Monthly Report including correspondence received and to decide on action to take if necessary.

23 - Clerks Report 2020 05 May meeting