Our first Full Council online meeting is scheduled for Monday 4th May. This is our Annual meeting of the Parish Council and will include a lot of legal processes that need to be followed. The Agenda and supplementary appendix is below.
Back up papers follow:
11 – To approve the payments of accounts made until 31st March 2020.
11 - Payments and receipt to year end 31 03 2020
12 – To receive and approve the RFO’s Financial reports until year end.
12 A - QUICK EXPLANATION 2019-20
12 B - DRAFT ACCOUNTS FOR YEAR END MARCH 2020
12 C - Final Budget Report for 2019-20
12 E - Detailed Income and Expenditure by account
13 – To note the Internal Auditor’s summary of Audit & receive the Annual Internal Audit Report – AGAR page 3
13 B - Annual Internal Audit Report - AGAR page 3
14 – To approve the Annual Governance Statement 2019/20 (AGAR section 1 page 4)
14 - Annual Governance Statement - Section 1 - AGAR page 4
15 – To approve the Accounting Statements (AGAR section 2 page 5)
15 - Accounting Statements - Section 2 - AGAR page 5
17 – To consider business as per the Annual Meeting requirements listed in the Standing Orders section 5, j, v-xxii (page 10-11) – see Appendix page
17 A – Consideration of the recommendations made by a committee
17 A - Consideration of recommendations made by Committees
17 B – Review of delegation arrangements to committees, sub-committees, staff and other local authorities
17 B - review of delegation to committees and staff
17 C – Review of the terms of reference for committees
17 C - review terms of reference for committees
17 D – Appointment of members to existing committees
17 D - appointment of members to existing committees
17 E – Appointment of any new committees in accordance with standing order 4
17 E - Appointment of any new Committees
17 F – Review and adoption of appropriate standing orders and financial regulations
17 F - Review and adoption of appropriate standing orders
17 G – Review of arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses.
17 H – Review of representation on or work with external bodies and arrangements for reporting back
17 H - Review of representation on or work with external bodies and arrangements for reporting back;
17 I – Review of inventory of land and other assets including buildings and office equipment
17 I - Review of the Council’s Assets
17 J – Confirmation of arrangements for insurance cover in respect of all insurable risks
17 J - Review of the Council’s Insurance cover after revisions by Came & Co
17 K – Review of the Council’s and/or staff subscriptions to other bodies
17 K - review of subscriptions
17 L – Review of the Council’s complaints procedure
17 L - Review of the Council’s complaints procedure
17 M – Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation (see also standing orders 11, 20 and 21);
17 N – Review of the Council’s policy for dealing with the press/media;
17 N - Review of the Council’s policy for dealing with the Press and Media
17 O – Review of the Council’s employment policies and procedures;
17 O - Review of the Council’s Employment policies and Procedures
17 P – Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence.
17 P - review of section 137 spending
17 Q – Determining the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council.
18 – To approve the Payment of the Accounts and sign the bank reconciliation for April 2020.
18 A - payments made in April for approval
18 B - receipts for April for noting
18 C - bank reconciliation for signature
18 D - Trial Balance for 2020-21
19 – To review and note the decisions made outside of meetings
19 - decisions made outside of meetings
22 – To note that the Annual Assembly is cancelled due to the Covid-19 pandemic.
22 - Annual Parish Assembly update
23 – To note the Clerk’s Monthly Report including correspondence received and to decide on action to take if necessary.